Privacy Policy

Date last updated: 18 May 2018

Privacy Policy

In this Policy, “Lothbury”, “we”, “us” and “our”, refer to Lothbury Investment Management Limited, registered in the United Kingdom with registered office at 155 Bishopsgate, London, EC2M 3TQ. Our company registration number is 04185370.

Lothbury is committed to safeguarding all information from which an individual (“you”) can be identified, such as names, contact details and ID data (“Personal Information”). We obtain Personal Information in relation to a variety of individuals (including representatives of investors in Lothbury group funds, individual tenants, representatives of corporate tenants and suppliers and all visitors to our website www.lothburyim.com (the “Website”)). Please read this Policy which explains how we use and protect your information.

We will only use Personal Information in accordance with this Policy. We will seek to ensure that your Personal Information is handled in compliance with the applicable data protection laws (which includes the General Data Protection Regulation (EU) 2016/679).

By visiting and/or contacting us through the Website (or otherwise engaging with us), you acknowledge that we may collect, use and transfer your Personal Information as set out in this Policy. Lothbury reserves the right to change this Policy from time to time and you should therefore check this page frequently to ensure that any changes are acceptable to you.

If you have questions regarding our use of your Personal Information, please contact our Data Protection Manager, Derek Livingstone by email: GDPR@lothburyim.com or by phone: +44 (0)20 3551 4900.

This Policy covers:

 
 

  1. Personal Information that we collect from you

Representatives of Investors and other business contacts

When you engage with us (e.g. sending us emails, handing over business cards, contacting us via telephone, as a representative of an organisation with which we have various dealings (such as corporate tenants, suppliers, contractors, property managers and agents) or else by visiting or making an enquiry through the Website) you may provide Personal Information about yourself including your name and contact details (e.g. your work and/or home address, email address and telephone number). Where you apply for a role with us, you may provide us with further information such as your job title and CV. Where you make use of our Website, we may also collect information about your use of the Website (e.g. your IP address and choice of web browser). Some of this Personal Information is collected and processed so we can perform our obligations to investors in Lothbury group funds, some for property management activities, some for the purpose of legal compliance and some for the purposes of other legitimate business interests (namely to carry out and improve our business, analyse the use of our Website and services, and support our staff and clients).

Job applicants

Where you apply for a job with us, we may collect from you and third parties (where relevant) additional Personal Information such as your CV and any references. Unless you agree that we can keep such information on file for future opportunities or we need to retain such information for compliance with our legal obligations, in the event that you are unsuccessful we will only retain this Personal Information for as long as is reasonably necessary to process your application.

Other people’s information

Where you provide Personal Information on behalf of another individual, you are responsible for notifying that individual that you have provided their Personal Information to us and directing them to this Policy.

  1. Personal Information that we receive from other sources

We may occasionally receive information from other organisations who collect Personal Information from you and pass it on to us. Where this is the case the third party is responsible for informing you that they have shared your Personal Information with us, directing you to this Policy as to how we will process your Personal Information and obtaining any relevant consents from you to ensure you are happy with the ways in which your Personal Information will be used. However, once we are holding the information, we will only handle it in accordance with this Policy.

  1. Sensitive Personal Information

Where we receive sensitive Personal Information relating to you (such as health details or records of criminal activity), we will only keep and use such information to the extent that you have given your explicit consent or else where we are otherwise permitted to keep and use it in accordance with data protection laws.

  1. What we do with your Personal Information

We will only use your Personal Information in order to (a) fulfil our role as investment manager for Lothbury group funds (which could include corresponding with you and others (who may include representatives of tenants, suppliers, builders and providers of investor services)), (b) conduct property management activities, (c) conduct property development and refurbishment activities, (d) improve our Website and services, (e) comply with our own legal obligations (including performing our regulatory duties relating to anti-money laundering and anti-facilitation of tax evasion), (f) fulfil our internal (and confidential) business processes and (g) where relevant, process your application for employment.

We may also use your Personal Information to let you know by email about the Lothbury funds in which you have invested (including important changes or developments to the funds) and about new investment opportunities within the Lothbury group.

Where you or your employer (or any other entity you work for) provide services to us, you and/or they may provide us with some of your Personal Information in connection with the provision of the services, such as your name, business contact details and other ID information. We will only process such Personal Information in connection with the receipt of the services (such as using your contact details to discuss the services) and in accordance with this Policy. In addition, where necessary, we may also share your Personal Information with our employees or other third parties as part of our investment management activities (e.g. if you or your business provide investor administration services, we may share your business contact details with our staff so that they can contact you).

If you have any concerns about us using your Personal Information in the ways described in this Policy, please let us know by contacting us (see details above).

  1. How we share your Personal Information

Where it is necessary for the performance of our services to investors or for our internal business processes we may need to share your Personal Information to certain third parties. For representatives of investors in Lothbury group funds, we may share your Personal Information with auditors, administrators and trustees of the funds. For these and other people, we may share your Personal Information with certain relevant third parties, such as other group companies, our advisors, property agents and estate managers. By submitting your Personal Information to us, you acknowledge that such third parties may receive and process your Personal Information. Lothbury asks all third parties to treat your Personal Information securely and in accordance with this Policy, and will take reasonable steps to enforce this.  We will never sell your data.

In addition, it may be necessary to disclose your Personal Information if we are under a duty to do so in order to comply with any legal obligation (such as anti-money laundering or anti-terrorist financing obligations), carry out an internal investigation, enforce our rights under any agreement, or protect the rights, property, or safety of Lothbury, our group companies and our clients, directors, employees or other personnel. This includes exchanging information with other companies and organisations for the purposes of fraud protection and prevention.

In exceptional circumstances, if we are sold or merged with another company we may disclose your information to a potential buyer (on a strictly confidential basis), including your Personal Information and other information concerning your relationship with us, so that they can continue to provide the services you have requested.

  1. Our security measures and information about when we delete data

We will only keep your Personal Information for as long as is reasonably necessary and, in any event, only for as long as we have a legal basis, right or obligation to keep it.

Unfortunately, the transmission of information via the internet is not completely secure and, although we will take steps to protect your Personal Information, we cannot guarantee the security of your Personal Information transmitted via the Website and the internet; any transmission is therefore at your own risk.

Some of our premises (and the properties we manage on behalf of Lothbury group funds) use CCTV in their communal areas for the purpose of crime prevention. However, this is under the control of a third party and therefore you should consult any notices they display and their privacy statements for more information.

  1. Transferring Personal Information outside of the EEA

The Personal Information you provide to us will be transferred to and stored on servers in the UK or elsewhere in Europe (either by Lothbury or on our behalf by a carefully selected third party service provider).  We take steps to protect your Personal Information from unauthorised access and against unlawful processing, accidental loss, destruction and damage.

In processing your Personal Information, it may sometimes be necessary for us to transfer your Personal Information outside the European Economic Area (“EEA“) to our staff and our third party service providers. It may also be accessed by staff operating outside the EEA who work for us or for one of our suppliers or group companies. This includes people engaged in, among other things, the provision of support services to us.

We will take all steps reasonably necessary to ensure that your Personal Information is treated securely and in accordance with this Policy and relevant data protection laws when it is processed in, or otherwise accessed from, a location outside the EEA. This means that we will only transfer your Personal Information to our non-European offices and to third parties based outside the EEA if that party (a) is situated in a country that has been confirmed by the European Commission to provide adequate protection to Personal Information, (b) has agreed (by way of written contract incorporating the “model clauses” as approved by the European Commission or by some other form of data transfer mechanism approved by the European Commission) to provide all protections to your Personal Information as required by the Data Protection Legislation or (c) is in the USA and is compliant with the EU privacy shield initiative.

We may also transfer your Personal Information outside the EEA where we have your explicit consent to do so (such as where you have requested a service from one of our service providers situated outside the EEA). Where any transfer takes place under a written contract, you have the right to request a copy of that contract and may do so by contacting us (see above for details) For the avoidance of doubt, in the event that the UK is no longer a part of the EEA, references in this paragraph to the EEA shall mean the EEA and the UK.

By submitting your Personal Information to us, you acknowledge this transfer, storing or processing of your Personal Information.

  1. Accessing and updating your Personal Information

You have the right to ask us not to process your Personal Information for marketing or research purposes. If you have given us your express consent, or where we otherwise have the right to do so, we may use your Personal Information for marketing purposes. If we intend to disclose your Personal Information to any third party for such purposes we will seek your explicit consent prior to any such transfer. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your Personal Information. You can also exercise the right at any time by contacting us (see details above).

You are entitled to know some details about the Personal Information we hold about you and how that information is processed. If you would like to request this, please contact us (see details above) and we will provide you with the information to which you are entitled.

You can also ask us to: (a) make any changes to ensure that any Personal Information we hold about you is accurate and up to date; (b) erase or stop processing any Personal Information we hold about you where there is no longer a legal ground for us to hold it; or (c) in some circumstances, transfer any information we hold about you to a specified third party.

If you wish to exercise any of these rights, please contact us.

  1. Complaints

Should you have any queries or complaints in relation to how we use your Personal Information, please contact us (see details above). Should you wish to take any complaints or queries further, you have the right to contact the Information Commissioner’s Office regarding such issues (see www.ico.org.uk).

Our Website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their related policies. Please check these policies before you submit any Personal Information via these websites.

  1. Our use of cookies

This section of the Policy is applicable if you access and use our Website.

A cookie is a small file that is sent to your browser from a web server and is stored on your computer. Cookies help us to analyse web traffic and identify which pages of our Website are being used. Our Website also uses cookies to respond to you as an individual so that it can tailor its operations to your needs by gathering and remembering information about your preferences. We only use this information for statistical analysis purposes and then it is removed from our systems.

A cookie in no way gives us access to your computer or any information about you, other than information about how you use the Website and the Personal Information you choose to share with us (including Personal Information you automatically share with us by way of your browser settings).

In particular, we use the following cookies:

  • Strictly necessary cookies. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas.
  • Performance cookies. These cookies collect information about how visitors use our Website, for instance which pages visitors go to most often and if they get error messages from the web pages. These cookies do not collect information that identifies a visitor; all information these cookies collect is aggregated and therefore anonymous. It is only used to improve how our Website works.
  • Functionality cookies. These cookies allow our Website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of the Website that you can customise. The information these cookies collect is anonymised and they cannot track your browsing activities on other websites.
  • Sharing cookies. These cookies allow you to interact with third party services such as LinkedIn. [Information collected by these cookies is aggregated and therefore anonymous].

You will normally see a message on our Website before we store a cookie on your computer which describes the types of cookies we use and what information they might collect. We may also use banners and pop-ups from time to time to give you options around cookie use.

You can also manage cookie use via your browser settings (this will allow you to refuse the setting of all or some cookies) and your browser provider may ask you to confirm your settings. Note, however, that if you block all cookies (including essential cookies) via your browser settings you may not be able to access all or parts of our Website.

You can find more information about the specific cookies we use and the purposes for which we use them in the table attached to this Policy. You can also find more information about cookies generally here: www.allaboutcookies.org.

  1. Changes to this Privacy Policy

Lothbury may amend this Policy at any time without notice. By continuing to use the Website, making use of our services and/or continuing to interact with us you acknowledge that we shall process your Personal Information in accordance with the updated Policy. If you are not happy with any changes that we make, you should not use or access (or continue to use or access) the Website and/or our services. Any changes to this Policy will be posted on the Website.

Important notice


This is the website of Lothbury Investment Management Limited of 155 Bishopsgate, London EC2M 3TQ, United Kingdom, a company registered in England with registered number 04185370. Lothbury Investment Management Limited (or “LIM”) is authorised and regulated by the Financial Conduct Authority in the United Kingdom.

Lothbury Investment Management Limited is the manager of the Lothbury Property Trust (the “Fund”). Lothbury Property Trust is a sub-fund of the Lothbury Global Institutional Funds, which is regulated by the Central Bank of Ireland. The Fund is an alternative investment fund (“AIF”) for the purposes of the Alternative Investment Fund Managers Directive (2011/61/EU) (the “Directive”). LIM has been appointed and acts as alternative investment fund manager (“AIFM”) in respect of the AIF. For these purposes, LIM is authorised and regulated in the United Kingdom by the Financial Conduct Authority (or any successor body responsible for the regulation of alternative investment fund managers) (the “FCA”) for the purposes of managing unauthorised AIFs. The Fund is also an unregulated collective investment scheme for the purposes of the United Kingdom Financial Services and Markets Act 2000 (the “Act”).

Restrictions on Access

Certain jurisdictions may restrict by law access by their residents or nationals to the information on this website. The contents of this website are not intended to be accessed by, distributed to or used by residents or nationals of such jurisdictions. It is the responsibility of any person accessing this website to satisfy itself that its use of the website complies with the laws of any relevant jurisdiction.

Under United Kingdom legislation, the promotion of units by Lothbury Investment Management Limited in the European Economic Area (the “EEA”) is restricted by section 238 of the Act. The promotion of units by the Fund itself or by its trustees in the EEA is restricted by section 21 of the Act. Accordingly, the information on this website is directed only at:

  1. persons who are outside the EEA;
  2. persons having professional experience of participating in unregulated collective investment schemes, that is persons within Article 14 of the Financial Services and Markets Act 2000 (Promotion of Collective Investment Schemes) (Exemptions) Order 2001 (the “CIS Exemptions Order”) and Article 14 of the Financial Services and Markets Act 2000 (Financial Promotion) Order 2005 (the “Financial Promotion Order”); and/or
  3. high net worth organisations to whom Article 22 of the CIS Exemptions Order and Article 49 of the Financial Promotion Order apply (broadly, companies or partnerships with net assets of £5m sterling or more and trustees of trusts with assets of £10m or more); and
  4. others to whom it may lawfully be directed,

all such persons being “exempt persons”. Units in the Fund may only be promoted to exempt persons. Persons other than exempt persons should not rely or act upon the information on this website.

Purpose

The purpose of this website is to provide general information about Lothbury Investment Management Limited and the Fund. The only clients of Lothbury Investment Management Limited are the Fund and its affiliates. Nothing on this website is investment, tax or legal advice, nor is anything on this website an offer to buy or sell units or any other investment. You should take your own independent investment, tax and legal advice as you think fit.

Please be aware that ultimately the interests in the Fund, as an AIF, may only be acquired by professional investors. A professional investor (for these purposes), is every investor that is considered, or may be treated based on a request to LIM (as the AIFM), as a professional client within the meaning of Annex II of the Markets in Financial Instruments Directive (2004/39/EC).

Any marketing (within the meaning of the Directive) in the European Economic Area is carried out pursuant to LIM’s rights as an AIFM under Articles 31 and 32 of the Directive. The European Economic Area comprises of the Member States of the European Union (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Spain, Sweden and the United Kingdom) plus Iceland, Liechtenstein and Norway. Potential investors can request from LIM details of jurisdictions where notifications of the exercise of such rights has been given to the FCA.

Disclaimer

The information available on this website is updated regularly, however it is provided “as is” and “as available” and Lothbury Investment Management Limited does not represent or warrant that the website will be made available uninterrupted or error-free, that the information provided on the website is accurate, suitable or complete or that defects will be corrected. All information on the website is provided without warranty of any kind, either express or implied.

Lothbury Investment Management Limited assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communication line failure, theft, destruction or unauthorised access to or alteration of entries posted to this website.

Lothbury Investment Management Limited is not responsible for and assumes no liability for any problem or technical malfunction of any telephone network or computer on-line system, server or provider, computer equipment, software, failure of e-mail on account of technical problem or traffic congestion on the Internet or at any website, or any combination thereof, including damage to any person’s computer related to, or resulting from access to, or downloading material from this website.

Lothbury Investment Management Limited accepts no liability for infections by computer virus, bug, tampering, unauthorised intervention, fraud, technical failure or any other cause beyond the control of Lothbury Investment Management Limited.

I have read and understood the important notice set out above and agree to the matters addressed in it.

Use of Cookies

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.

Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’sprivacy policy here for further information.

The information contained in this section does not constitute an offer or solicitation to any person or entity which is United Kingdom Resident for tax and investment purposes, to buy or sell shares or any other security whatsoever in other jurisdictions where it would be unlawful to do so, including but not limited to, Ireland and the United States of America.

Please tick that you have understood and accept the important notice set out above and agree to the matters addressed in it.